The Spring 2020 Edition of the WSG Reminders is available on our website. Click here to review it: Spring 2020 Reminders.
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Landscape Committee Reminder … and Notice
A friendly reminder to all homeowners that if garden debris is placed at the entrance to the close for pick up by Ruppert Landscaping, it must be in BROWN LAWN BAGS, not plastic bags. Ruppert will not pick up any debris in plastic bags. Thank you for your cooperation.
Due to COVID-19, our weekly landscaping maintenance schedule may differ based on Ruppert crew availability. Ruppert is trying to accommodate employees’ families and coordinate time off as needed. This is a time that we all need to stay calm but be mindful that all of us, including those contractors who provide services to us, have the same concerns and issues that we all are dealing with.
Thank you.
Hope Weber, Landscape Committee Chair
March WSG Board Meeting
In the interest of health and public safety, the WSG Board will not be meeting in their usual manner on Friday, March 27th. Mill House, our management company and the committees of the Board will be sharing information in written form among themselves pertaining to the activities in progress. Minutes will be available soon thereafter on the WSG website which reflect these various activities and updates.
Pencil Hollies by Garages
Over the past several months, the Landscape Committee has noticed that there are 5-6 dead Pencil Hollies. These are the shrubs planted between most of the garages. In past years, when the Pencil Hollies have died, they have been replaced only to die again.
Because these shrubs are surrounded by asphalt and concrete with no access to water, the Landscape Committee made the decision not to replace them. They will be removed and the spot will be filled with mulch.
Message from Mill House Properties
Dear Homeowners,
As of Monday, March 16th the Mill House Properties office located at 1720 East Franklin Street in Chapel Hill has closed while we navigate the COVID-19 protocols as it pertains to us. This does not mean Mill House is not open; we are open and all working remotely. While maintaining our usual business hours, we will do what we can from our homes. Please be aware that only essential work orders will be addressed at this time, and we will follow the lead of our vendors to be sure that all CDC guidelines are being observed. Many companies are operating on smaller crews already, so we will follow their lead. We will do our best to meet the needs of our customers.
All emails and phone lines are working, and that is the best way to reach us. If you normally drop off your monthly assessment to the office, we are asking that during this time you please mail them to:
Mill House Properties HOA
1720 East Franklin Street
Chapel Hill, NC 27514
hoa@millhouseproperties.com
(919) 448-5150
Thank you,
The Mill House HOA Staff
Watch Out for Email Scams
Emails have streamlined our world, no doubt, but sometimes they also can pose a problem. Recently, a number of residents have received emails asking for an immediate response which ultimately would take the form of “support” for the alleged sender. The “support” is (no surprise!) money, usually in the form of gift cards, which the recipient is told to purchase and forward to the sender’s address which, tellingly, is NOT the address of the supposed sender. DO NOT FALL FOR THIS SCAM! Residents should NOT respond with monetary support to anyone making an email request without confirming legitimacy by additional means. Unless you can be sure any request genuinely comes from whom it claims to be from, delete the questionable email. And, certainly, DO NOT send this unknown person any money.
Lawn Care Work Soon
The first round of pre-emergent weeding application will occur on February 13, weather permitting. As a reminder, please do not stop or talk to the Ruppert Team. They are here to do regular maintenance and cannot take special requests. If you have any questions, please contact Hope Weber, Landscape Chair. Thank you.
Notice Regarding Upcoming Mulching Project
Mulching will occur beginning on Monday, February 3, 2020. In preparation for the project, Ruppert will be on site on Thursday/Friday, January 30/31, 2020, to edge the front of our homes and the common areas. Ruppert understands that this project must be completed as expediently as possible. We request that homeowners do not stop the Ruppert team with any requests or concerns. If you have any concerns, please contact Hope Weber, Landscape Chair. Thank you.
Weathersfield 2020 Monthly Assessments
As approved by vote of the homeowners at the Annual General Meeting in November, Weathersfield Service Group monthly assessments have increased to $310 beginning in January 2020. As a reminder, monthly assessments are due the first day of each month. The HOA does not send monthly statements unless an account is 30 days past due and assessed a $20 late fee. Please see the collection policy for further information.
As a reminder, Berkeley Property Management has been purchased and is now Mill House Properties, located at 1720 East Franklin Street, Chapel Hill, NC 27514.
Make Check or Money Orders out to WSG VI and mail to:
WSG VI
c/o Mill House Properties
1720 East Franklin Street
Chapel Hill, NC 27514
As stated in a letter sent to all homeowners in December, Mill House Properties is transitioning to a new online system (AppFolio) in late January. It will offer a convenient way for homeowners to set up an online account to see their account history and balances, pay monthly assessments online (fee for credit cards), in addition to other benefits. Homeowners who have completed and returned the contact information form included in the December letter will receive an email invitation from AppFolio when the system is “live.” A copy of the contact information form can be found here.
If you are currently enrolled in monthly auto draft, this will continue until Mill House Properties has completed transitioning to AppFolio. You will be notified if any changes to this process occur with the new system. The monthly draft normally takes place on approximately the 5th business day; however, the draft will be delayed this January while Mill House Properties transitions to the new system.
Please email Mill House Properties’ finance department at hoafinance@millhouseproperties.com with any further questions.
Weathersfield Roof Blowing
Weather permitting, the crew from Squeaky Clean will be blowing off roofs for the townhouses and garages on Tuesday, January 28, 2020. Questions: Contact Michelle at hoa@millhouseproperties.com or 919-448-5150.